Microsoft Outlook is the best email client to be used in a firm or an organisation, as it allows setting up a corporate mail network by adding the accounts to the application. But although Outlook offers excellent security features, you would have to make the changes to the Outlook setting in each and every machine in the organisation that runs the mail client.
Using the Outlook Group security settings
Microsoft has indeed foreseen this need, and provided the necessary group security settings in the Outlook mail client for this purpose. This makes things easier for the IT personnel in the firm, when changing the Outlook setting in all the machines in the firm connected to the mail network.
In order for this to work, all these machines should be using the same Outlook mail client version. For example, say all the machines in the organisation are installed with the Outlook 2010 version. If so, then the IT personnel in the organisation can create a common security policy for all these machines taken together as a group.
Outlook 2010 supports this group security policy functions. For this purpose, you might have to download the MS Office 2010 Administrative template files online. Remember to download the Administrative template files for the particular Outlook version that you are using.
After installing the Administrative template, you can set up the group security options, by accessing the following option - User Configuration>Policies> Administrative Templates >Microsoft Outlook 2010>Security>Security Form Settings. This would take you to the Group Policy Editor, where you can change the security settings.
To further improve the security of the email correspondence within organisation, you can opt to use digital signatures for identity verification. This can also be done using the group policy setting. For this, go to User Configuration>Policies>Administrative Templates>Microsoft Outlook 2010>Security>Cryptography. Here you would find the Sign All E-Mail Messages option. You need to enable it. You can also encrypt the messages transmitted in the network using the Encrypt all email messages option.
The steps mentioned here are for the Outlook 2010 version. There would be some difference in the steps, when it comes to the other Outlook versions. Also, as already mentioned, the Administrative Template files used in the different versions of the Outlook mail client are not the same.
Visit the Microsoft support website to find out more about the MS Office Administrative templates and the Group Policy settings in Outlook.
Using the Outlook Group security settings
Microsoft has indeed foreseen this need, and provided the necessary group security settings in the Outlook mail client for this purpose. This makes things easier for the IT personnel in the firm, when changing the Outlook setting in all the machines in the firm connected to the mail network.
In order for this to work, all these machines should be using the same Outlook mail client version. For example, say all the machines in the organisation are installed with the Outlook 2010 version. If so, then the IT personnel in the organisation can create a common security policy for all these machines taken together as a group.
Outlook 2010 supports this group security policy functions. For this purpose, you might have to download the MS Office 2010 Administrative template files online. Remember to download the Administrative template files for the particular Outlook version that you are using.
After installing the Administrative template, you can set up the group security options, by accessing the following option - User Configuration>Policies> Administrative Templates >Microsoft Outlook 2010>Security>Security Form Settings. This would take you to the Group Policy Editor, where you can change the security settings.
To further improve the security of the email correspondence within organisation, you can opt to use digital signatures for identity verification. This can also be done using the group policy setting. For this, go to User Configuration>Policies>Administrative Templates>Microsoft Outlook 2010>Security>Cryptography. Here you would find the Sign All E-Mail Messages option. You need to enable it. You can also encrypt the messages transmitted in the network using the Encrypt all email messages option.
The steps mentioned here are for the Outlook 2010 version. There would be some difference in the steps, when it comes to the other Outlook versions. Also, as already mentioned, the Administrative Template files used in the different versions of the Outlook mail client are not the same.
Visit the Microsoft support website to find out more about the MS Office Administrative templates and the Group Policy settings in Outlook.
This is helpful customer support review of Outlook, it gives us reliable information about Outlook, thank you so much for sharing this blog. For any kind of technical support for Outlook visit the website Outlook Help Number UK or call at 0800-090-3220.
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